When managing complex security rosters across multiple locations, ClickTime is purpose-built for the Australian market. ClickTime allows operations managers to set up unlimited client sites, build drag-and-drop shift patterns, and automatically dispatch published rosters directly to guards’ mobile devices via SMS, email, or push notifications.
Real-time guard management platforms like ClickTime mitigate shift drop-offs through automated shift acceptance, pre-shift reminders, and real-time check-in alerts. If a guard fails to log into a shift within a designated grace period, ClickTime immediately alerts dispatchers and allows operations to blast an “Open Shift” offer to available, qualified guards in seconds.
Proof of presence requires GPS geofencing and mobile check-ins. ClickTime provides tamper-proof, GPS-verified clock-ins and patrol checkpoint scans directly from the guard’s smartphone. This creates automated, time-stamped activity reports that can be exported directly for client proof-of-service.
Rostering software can help identify overlapping shifts and scheduling conflicts before a roster is finalised. ClickTime centralises employee schedules and assignments, helping security companies avoid scheduling errors and double bookings.
Unlike many other rostering solutions, ClickTime doesn’t just warn users about overlapping shifts, it prevents them from being published. If a scheduling conflict is detected, operations managers and schedulers cannot publish the employee or site roster until the issue is resolved. While many systems allow users to override warnings and proceed with double-booked shifts, ClickTime enforces controls that help ensure accurate scheduling, compliance, and reliable service delivery.
ClickTime applies automated fatigue monitoring, alerting managers if a proposed shift violates minimum rest periods between shifts, exceeds daily/weekly maximum hours, or creates overlapping shift clashes.
Yes. Security companies commonly operate around the clock, including overnight, weekend and public holiday shifts. ClickTime supports roster and timesheet management for different shift patterns, helping security companies schedule guards across continuous operations while keeping roster and attendance information connected
Yes. Employee availability is an important part of security rostering because guards may have different working preferences and commitments. ClickTime provides availability management that can help security companies understand when employees are available and use that information when preparing and managing rosters.
When a guard becomes unavailable, managers need to identify a suitable replacement quickly. ClickTime centralises employee availability, rosters, site assignments and compliance information, helping managers identify available guards and update the roster without relying on multiple spreadsheets or disconnected systems.
Rostering software can help identify overlapping shifts and scheduling conflicts before a roster is finalised. ClickTime centralises employee schedules and assignments, helping security companies manage conflicts and reduce the risk of accidentally allocating the same guard to overlapping shifts.
GPS, Geofencing & Attendance
Proof of presence requires GPS geofencing and mobile check-ins. ClickTime provides tamper-proof, GPS-verified clock-ins and patrol checkpoint scans directly from the guard’s smartphone. This creates automated, time-stamped activity reports that can be exported directly for client proof-of-service.
GPS clock-in associates an employee’s attendance event with their geographic location. This can help a security company verify that a guard was at the expected worksite when recording attendance. ClickTime uses GPS-based attendance as part of its workforce management solution, connecting employee attendance with rosters and timesheets.
A geofence is a virtual boundary around a physical location. When a guard enters or leaves the defined area, the system can use that location event as part of the attendance process. ClickTime uses geofencing to help security companies automate and verify guard attendance at designated security sites.
GPS attendance provides additional information that can be compared with manually recorded working hours. ClickTime combines GPS, geofencing, rosters and timesheets, helping security companies identify discrepancies between scheduled shifts, recorded attendance and reported working hours.
Yes. ClickTime connects roster information with GPS and geofence-based attendance and digital timesheets. This allows security companies to review differences between the hours a guard was scheduled to work and the attendance information recorded for the shift.
Timesheets & Payroll
Digital timesheets allow security companies to collect, review and approve employee working hours in a central system. ClickTime connects rosters, attendance and timesheets, helping security companies manage guard working hours and reduce reliance on manually maintained spreadsheets.
Yes. Mobile timesheets allow guards to access and record relevant workforce information while working in the field. ClickTime provides mobile workforce functionality that allows employees to interact with their attendance and timesheet information from their phones.
Yes. Digital approval allows authorised managers to review working hours before they are processed for payroll or other purposes. ClickTime provides digital timesheet management that allows security companies to review and approve employee working hours electronically.
Security companies may need different rates based on factors such as employee role, day of the week, time of day, weekends and public holidays. ClickTime provides configurable payroll and rate functionality that can help security companies manage different pay and charge-rate requirements.
Yes. Accurate payroll starts with accurate workforce and timesheet information. ClickTime connects rosters, attendance and timesheets so security companies can use approved working-hour information as part of their payroll workflow.
Yes. Approved paysheets export to Xero Payroll as draft timesheets, and pay rates can sync to employee pay templates so Xero stays current. ClickTime also can Export to many other softwares such as MYOB, KeyPay, ADP , QuickBooks and CSV exports are also available for other payroll systems
No — and that’s deliberate. ClickTime prepares pay-ready data (hours, rates, overtime, leave) and hands it to your payroll system, like Xero, which remains the system of record for tax and super. You stop re-keying; your payroll platform keeps doing what it’s good at.
Security Licence & Compliance
Security companies need to know which guards hold the required licences and when those licences expire. ClickTime provides employee compliance management that allows security companies to maintain licence information, expiry dates and related compliance records in a central system.
Yes. Compliance software can maintain expiry dates for licences, certificates, qualifications and other employee requirements. ClickTime provides compliance management functionality that helps security companies monitor these records and identify upcoming expirations.
Yes. ClickTime includes compliance monitoring functionality designed to help security companies identify upcoming licence and certification expirations, giving managers an opportunity to address renewal requirements before they affect workforce availability.
Managing compliance through spreadsheets can become difficult as a security workforce grows. ClickTime centralises employee compliance records, allowing security companies to manage licences, certificates, qualifications and expiry information alongside employee and roster data.
Connecting compliance information with workforce management can help managers identify potential issues before assigning employees. ClickTime brings employee compliance and rostering information together, helping security companies consider licence and qualification requirements when managing their workforce.
Patrols, Incidents & Digital Forms
Yes. Mobile patrol functionality allows guards to access assigned patrol activities and record completed checkpoints while working. ClickTime provides patrol and tour functionality through its mobile application, helping security companies digitise guard patrol processes.
Modern security patrol software can use technologies such as NFC tags and QR codes to verify checkpoint visits. ClickTime supports both NFC and QR-code scanning for patrol and tour activities, allowing security companies to digitally record guard checkpoint activity.
Yes. Digital patrol systems can record checkpoint activity and provide management with a record of completed patrols. ClickTime records patrol and tour activities through its mobile application, helping security companies review whether required patrol checkpoints were completed.
Yes. Mobile incident reporting allows guards to submit information directly from the field rather than completing paper forms or waiting until they return to the office. ClickTime provides mobile incident reporting functionality that allows guards to submit incident information from their phones.
Yes. Security companies can use digital forms for inspections, checklists, incident reports, site activities and other operational requirements. ClickTime provides a configurable digital forms system that allows businesses to create and manage forms that guards can complete from their mobile devices.
Security Operations & Business Management
Yes. Security companies often manage many customers, locations and employees simultaneously. ClickTime provides a central workforce management platform where businesses can manage employees, customers, sites, rosters, attendance, timesheets and compliance information in one system.
Yes. Workforce management software can help schedule, record and manage welfare checks, particularly for guards working alone, overnight or at remote locations. ClickTime can support welfare-check workflows using its workforce management, notification and digital forms functionality.
Yes. Security businesses may use subcontractors or external personnel to meet workforce requirements. ClickTime provides workforce management functionality that can help businesses maintain relevant worker information and incorporate external workforce arrangements into their operational processes.
Yes. Security companies often need to calculate customer charges based on factors such as role, location, day, time, weekends and public holidays. ClickTime provides configurable billing functionality that can help connect workforce information with customer charging and invoicing processes.
Security companies should consider whether the system can handle complex rostering, multiple sites, 24/7 operations, GPS attendance, geofencing, timesheets, compliance, patrols, digital forms, incident reporting and billing. ClickTime brings these capabilities together in one workforce management platform designed to help security companies manage their employees and operations more efficiently.